Oklahoma City Prepares for Employment Challenges Ahead of 2028 Olympics

Oklahoma City is gearing up for a global spotlight as it prepares to host major events for the 2028 Olympic Games, including softball and canoe slalom competitions. Business sectors such as hospitality, construction, IT, security, transportation, and retail expect a surge in revenue. To fully leverage this opportunity, understanding employment obligations is essential for abiding by regulatory compliance requirements.

Employers must determine the correct classification of workers, whether temporary staff, independent contractors, or those hired through staffing agencies. Misclassification risks can be mitigated by adhering to criteria set by the IRS and Department of Labor. Temporary employees hired through agencies have their benefits and taxes handled by the agency, while independent contractors handle these aspects themselves.

Volunteers play a key role in large-scale events like the Olympics, but they must not replace paid employees. The Department of Labor restricts volunteer roles to ensure they do not displace paid work, particularly in the public sector. Employers should also ensure compliance with federal guidelines when hiring teenage workers, being mindful of restrictions on hazardous work.

Logistical planning involves assessing job nature—remote versus in-person—and managing payroll taxes according to the worker's residence. The timing of employment needs planning in sectors like construction and hospitality, given that employment demands could arise before and during the Olympic events.

To address the potential increase in staff leave requests around the Olympics, businesses should implement paid time off policies and volunteer work allowances in advance. The competition for part-time and temporary staff, especially among younger workers, may intensify as the Games approach, prompting companies to offer attractive compensation packages.

Strategic planning and proactive management are crucial for businesses aiming to navigate challenges and capitalize on the opportunities presented by the 2028 Olympics. Thorough preparation will enable successful operations and risk management during this momentous event.

This report was contributed by Allison Garrett and Russell Woody of Spencer Fane's Oklahoma City office. Visit spencerfane.com for further insights.